MASGLA IS HIRING

Send Resume to: careers@masgreaterla.org

• Job Title: Executive Administrative Assistant

  Reports To: Executive Director
  Location: Remote/ GLA
  Status: Part-Time/Full-time  

  Compensation: $22 to $35 per hour based on qualification and experience

  Job Summary:

  The Executive Administrative Assistant plays a pivotal role in supporting the smooth operations of MAS Greater Los Angeles (MAS GLA). This position provides high-level administrative, logistical, and operational support to the Executive Director, Executive Committee (EC), and various chapter departments, including Youth, Tarbiyah, PACE, Finance, and Fundraising. The role requires strong organizational skills, attention to detail, and the ability to collaborate across diverse teams while upholding the mission and values of MAS GLA.

  Key Responsibilities:

  1. Administrative Support:
  • Provide administrative support to the Executive Director, Executive team, and other teams as needed.
  • Maintain and manage calendars and schedule meetings.
  • Prepare and organize meeting materials, agendas, and presentations for Board meetings, staff meetings, and other organizational gatherings.
  2. Marketing & Communications:
  • Assist in the Marketing and Communications team with content creation, editing, and distribution for newsletters, social media, and other digital platforms.
  • Help coordinate and execute communication campaigns related to fundraising events, volunteer programs, and awareness initiatives.
  • Assist with creating promotional materials (flyers, posters, email newsletters) to support marketing initiatives.
  • Ensure consistency in messaging across all communication channels, aligning with the organization’s mission and branding guidelines.
  3. Fundraising & Event Coordination:
  • Support fundraising efforts by assisting with event planning, logistics, and outreach for donors, sponsors, and community partners.
  • Help manage donor databases, track donations, and send thank-you letters or receipts in a timely manner.
  • Support Coordinating logistics for events, including the MAS Booth at the MAS convention, fundraising events, including volunteer coordination, venue setup, and participant registration.
  4. Department Support:
  • Liaise with leaders across departments (Tarbiyah, Youth, PACE, etc.) to support scheduling, communication, and resource allocation.
  5. Volunteer Management:
  • Help with volunteer recruitment, onboarding, scheduling, ensuring volunteers are matched with the right opportunities based on their skills and interests.
  • Co-organize volunteer appreciation events and initiatives to maintain volunteer engagement and morale.
  6. Corona Center Support:
  • Provide administrative support to the Corona Center programming and activities as needed, including scheduling, event logistics, and internal communications.

  Qualifications:

  • Familiarity with  MAS GLA programming and activities.
  • 2+ years of experience in an administrative support role, ideally in a non-profit or mission-driven environment.
  • Strong written and verbal communication skills, with the ability to interact with diverse stakeholders.
  • Proven ability to manage multiple tasks and priorities in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience in social media management and digital marketing (preferred).
  • Highly organized, detail-oriented, and able to handle confidential information with discretion.
  • Ability to work independently as well as part of a collaborative team.
  • Passion for the mission and goals of MASGLA.

  Work Environment:

  • Most of the work can be done remotely.    Most meetings with different teams  occurs online during evenings and weekends.   Workload increases significantly during Ramadan, Convention, camps, fundraising events or volunteer-related activities.
  • Some travel  around GLA will  be required to attend/organize events.